3.1 Theory of Business Letter Writing- Parts , Structure , Layouts-Full Blocks, Principles of effective letter writing, Principle of effective E-mail writing

Theory of Business Letter Writing-

Writing a letter is an art in itself. It is also a social and business asset. The ability to write good and perfect letters is as useful as the ability to speak well and maintain good interpersonal relationships. In business, effective letter communication saves a lot of time, trouble and inconvenience. It promotes understanding as well as business. Letters sent on behalf of a company or organization are representatives of the organization.

The great writers of the 20th century lamented the decline in letter writing as a result of the invention of the telegraph and telephone. However, the importance of writing letters is being re-established with the advent of computer and email capabilities.

In fact, towards the end of the 19th century, great novelists wrote novels in a series of letters written by the characters in them. They are called "epistolary novels" (textual composition). Last-century greats like Emerson, Mark Twain, and George Bernard Shaw wrote letters that are still read and enjoyed today.

Parts

Business letters are formal letters. Unlike resumes and cover letters, it can be multiple pages and can contain seven parts.

1. Heading

The heading contains the return address with the date on the last line. You may need to include a line containing your phone number, fax number, or email address before the date. Lines are often skipped between the date  and the address. If you are using a stationery with a return address stamped on it, you do not need to enter the return address, but you should always use the date. Make sure the heading is in the left margin.

Example:

Jane Do

543 Washington Street

Marquette, MI 49855

Tel: Tel:

Fax:

Email:

June 28, 2011

2. Recipient's address

This is the address you are sending your letter to. Try to be as complete as possible to reach your destination. If you know it, be sure to include the title name (such as Dr.). It is in the left margin, like any other address. If you fold standard 8½ "x 11" paper in three to fit in a standard 9 "business envelope, the envelope window will show the inside address (if any). After the heading, the recipient Skip the line before the address in, then skip the other line after the inner address before the greeting. See the end of this sheet for a sample letter for an example.

3. Salute

Business letter greetings (or greetings) are always formal. It often starts with "Dear {person's name}". Again, be sure to include the person's title if you know it (Ms., Mrs., Mr., Dr, etc.). If you don't know the person's job title or gender, use that person's name. For example, if the person writing the letter is "Jordan" and you don't know if it's male, female, or non-binary, use only that person's name.

The salute always ends with a colon.

4. Body

The body is the flesh of your letter. For blocks and modified block character formats, each paragraph is left-aligned with one space. However, be sure to leave a blank line between each paragraph, regardless of format. Also, skip the lines between worship and body, and between body and end.

5. Free close

The free closing is a short, polite statement that concludes your letter. The end begins one line after the last body paragraph for the same reason as the date. Capitalize the first word of the closing (thank you) and leave 4 lines to sign between the closing and the sender's name. You should add a comma after the end.

6. Signature line

After closing the signature, skip at least 4 lines before entering the name to sign. If you print this letter and mail it, sign your name with a pen. This line contains the first and last name, which is not required, but often contains the initials of the middle name. You can pre-title it to indicate how you want to deal with it (Ms., Mrs., Dr.).

The signature must be in black or blue ink.

7. Enclosure

If you have a resume or other enclosed document, you can indicate this by typing "Enclosures" one line below the list. You can also include the name of each document.

Structure

Business letter structure

Below is an example of the layout and structure of a business letter. Copy the text and paste it into your email, Word, or Google Docs to customize and proofread it completely.

[Sender name]

[Sender's company name]

[Sender's address]

[Sender's city, state / province, and zip code]

[Sender's phone number and email address]

[Date]

[Recipient's name]

[Recipient's company name]

[Recipient's address]

[Recipient's city, state / province, and zip code]

[Recipient's phone number or email address]

[Subject]

[Dear name],

[Introduction – Here we explain the purpose of the letter, such as why you are writing it, what you want to achieve from it, and other important information in advance. ]

Central Section – Now let's take a closer look at what was outlined in the first paragraph. There may be several more paragraphs like this, depending on the length of the characters]

[Conclusion – This is where you put things together. There may be action calls or next steps contained in this paragraph. ]

[In good faith],

[Signature]

[Sender name]

Example of business letter

Now that you're used to the format of business letters, let's look at an example that incorporates real information.

John Bravo

ABC Education Inc.

1234 –123 Street

New York, NY 01218

May 21, 2018

Sarah Genie

XYZ Company Inc.

6789 – 789 Street

New York, NY 04851

Re: Update billing frequency

Dear Genie,

We are pleased to inform you about the new pricing model that will take effect on February 1, 2019. On February 1st, we will switch from the annual billing cycle to the quarterly billing cycle. This letter contains important information that may affect your organization.

After a thorough investigation and feedback from our customers, we have determined that most customers are keen on a quarterly billing cycle rather than an annual one. We have decided to offer this benefit to best suit your needs. This offer will be effective February 1, 2019.

This letter is intended to inform you of future changes and does not require immediate attention at this time.

Thank you.

Sincerely.

John Bravo

Layouts

Full block

Full block format

In a full-block business letter, all the components of the letter (heading, address, salute, body, salute, signature, ID, enclosure) are placed on the left. Also, the first sentence of the paragraph is not indented.

In sample 1, you can see that there are two spaces between the address and the date. Three spaces between the address and worship. Two spaces between worship and the beginning

Body paragraph; Two spaces between the first, second, and third body paragraphs. Two spaces between the bodies, complementary closure, signature line, identification, and enclosure.

SAMPLE 1: FULL BLOCK FORMAT (SAMPLE FELLOWSHIP APPLICATION LETTER)

Principles of Effective Letter writing

Effective letter writing principles

The letter is also the first impression of any organization. Therefore, great care must be taken when drafting a letter. You should follow the guidelines in order to write letters effectively.

1) Letter Planning-Business letters need to be well planned. The writer needs to know what to say, how to say it, to whom, when, and why. Before writing a letter, the writer needs to gather the necessary information. He needs to know the format of the characters he needs to use. He should know the precise purpose of the letter.

2) Integrity-The letter must be complete. It must be complete in terms of content and structure. Depending on the subject of the letter, it should contain all the necessary details involved. Structurally, a letter is said to be complete if all the required and optional parts of the letter are present (if needed).

3) Conciseness-The letter must be concise. Every word has its own value. The greatest information should be conveyed in the smallest words. There should be nothing extra or irrelevant. Avoid long, ambiguous expressions, repetitive words, and long phrases. You must use a one-word substitution.

4) Consideration-Consideration includes standing in the position of another person. The writer needs to consider the perspective and way of thinking of the recipient. For this, the writer needs to adopt "your attitude". Your attitude does not mean to use the word "you" in place of "us" or "me." That means you need to make the recipient feel the importance that can be achieved by using "your attitude". For example, instead of writing, our banks offer customers mobile banking and online banking capabilities. The writer may write-you also get mobile banking and online banking features.

5) Clarity-The content of the letter must be clear and understood by the recipient in the first reading. The ideas expressed must be logically related. The language should be simple. Avoid long, ambiguous expressions, repetitive words, and long phrases. Do not use jargon. If absolutely necessary, you should use jargon.

6) Specificity-Specificity means concrete and clear. Writers need to use certain facts and numbers. There should be no ambiguity in sentences or words. Example: "The university has won many medals." This statement is unclear and specific  to the recipient. Therefore, the writer must be concrete. For example, "The university has won  five silver medals three gold medals, , and eight bronze medals."

7) Courtesy-Courtesy is to treat the reader with respect. All letters should be expressed politely. Polite and compelling words give a positive response from the reader or recipient. Polite words such as "please" and "think". Please use "Thank you", "Sorry for your inconvenience", etc. Don't write a letter collecting membership fees from a debtor, but say, "It's unfair to delay payment." However, use the polite words "Don't delay payment" or "Very good". You’re "to pay the amount that should be paid as soon as possible."

8) Correctness-Characters must be correct in all respects-correct layout, content language, tone, style. Wrong characters make a bad impression about the sender. If the content is incorrect, the recipient will be confused. Correct language means that correct sentence structure, correct spelling and punctuation, correct vocabulary, honest tone, and proper style will help the recipient understand the letters correctly.

9) Language-The language used in business letters must be formal or professional. Avoid negative expressions as much as possible. Ex-Shop is closed on Sundays. Say Instead-The store is open for all days except Sundays. Avoid wording. Accurately. Remember that everyone is as busy as you, welcoming a direct and pointed letter. Example-Instead of "Make sure the investigation is being done to determine the reason", write "Find the reason". The passive voice is quite long, so avoid it as much as possible. For example, instead of "The goods will be shipped by us", write "We will ship the goods".

10) Draft and Editing-Create your first draft with the principles of writing in mind. Make sure every paragraph contains one key idea. Paragraphs are logically connected, and the sentences in the paragraph are also logically connected. Check the language, grammar, spelling and punctuation. We will prepare the next draft, check it again, complete the draft and ship it.

Principles of Effective E-mail Writing

Here are four suggestions for a comprehensive review of how you approach email. This is a way to get rid of the fat in communication and season it to maximize its effectiveness.

How often do you start typing by opening your email client and pressing the "New Mail" icon? Do you need to take the time to carefully plan what you are trying to say? Too often, it seems. Email makes it easy to send half-baked ideas around the world. This is the problem. As a result, some of us send too long (or too concise) emails that are confusing rather than nurturing the desired results.

You don't have to give an overview of the entire email in advance, but you do need to decide what you want to achieve with each message. Do we mainly write in .

Would you like to share new information?

Do you want to get more information from someone else?

Do you ask the recipient to do something for us?

Would you like to follow up on what the recipient previously requested?

Such questions help us understand why it drives the content and methods of our communication. Knowing why you're writing gives you a better idea of   what you need to say and how it's best to say it.

This is very important. Because one of the biggest mistakes we make is trying to get many things done with a single email. Introducing yourself, explaining all the comparative advantages of a solution, or scheduling a direct consultation in a single message is probably too ambitious. The recipient is overwhelmed, perhaps paralyzed, and leads to radio silence, even if he or she is really interested. What if instead we decide that our goal is simply to introduce ourselves and be a little intriguing? Our email is much more focused, emphasizing only one or two aspects of the solution and seeking permission to speak and send more information.

The most important thing you need to define in your email plan is what happens to your subpoena (CTA). What specific to the recipient to move in the next direction, regardless of whether our purpose is to inform, inspire, persuade, or request the recipient. You need to have a clear understanding of what you are looking for. And sometimes that means we have to set it very clearly for them.

2.  Be interesting.

This is where rubber meets the road. If you want your email to stand out from the crowd, you have to say something interesting. Otherwise, even if they first open the email, you can be confident that they haven't read it for a long time.

Of course, executive concerns are different from those of overworked executives. Therefore, you need to gain some insight into the unique perspectives and issues facing your readers (or potential readers). For this discussion, we assume that we have already done our homework and have a pretty good idea of   the recipient's decision-making context.

If there's one thing every reader wants to hear, it's itself. They want to know how what we have to say benefits them, affects their bottom line, and otherwise affects their daily lives. They may not read much of the email that sounds like a common "blast" sent to dozens of different people at once.

The more relevant the email, the better. The more it reflects the needs of the recipient, the more interesting it becomes. And here are some professional copywriting tips to help us get there:

Write a convincing subject. The open rate of emails with subjects that you are not interested in or clearly solicit is very low. Instead of writing boring or sneaky things ("Score! I don't want to miss this!"), Create the subject with the same care that newspapers apply to top page headlines. I will. Perhaps by teasing the recipient's potential takeaway, it actually needs further inspection ("Do you want to spend less time on A / B testing?"). Or find another way to make it personal. "I was thinking about our conversation ..." or "the white paper we talked about" and so on.

It's free. Avoid even criticism tips, unless you are specifically invited to provide feedback. Instead, major in positives (what the recipient is doing well) and find a way to offer more ("You seem to have a very loyal team. You take advantage of it." Have you considered how to do it? Our software helps you identify potential leaders ... ").

Make it personal. Add a small piece of information that shows attention and interest in the recipient's situation ("You said you recently had a problem with high turnover. Some clients are facing similar problems ..." ).

We always provide new value. Ideally, each email contains something that specifically benefits the recipient. When answering a question, provide a clear answer in combination with a follow-up question or CTA that helps the recipient take the next step. When providing information, please provide a clear and carefully edited copy that speaks directly to the needs understood by the recipient. Also, when following up on-the-fence prospects, include objectively useful things such as case studies, links to relevant news articles, and comments on recent blogs and websites posted by recipients. Please consider. Anything that has a positive impact on the recipient and makes their lives easier or more comfortable is worth it, and the email is more likely to receive a response.

3.  Keep it simple.

If you want to communicate effectively in writing, perhaps the most important skill we can learn is the skill of writing concisely. That is, the skill to use as many words as necessary to understand our claim. Many people prefer longer emails, but shorter emails often gain more traction. Why? It is likely to be read completely and accurately.

4.  Being human.

There is something in written communication that seems to pull out people's inner robots. Especially in the business context, we often go back to obsolete forms and use uplifting words and expressions that we probably wouldn't use directly. Such things can make us sound prideful or "untouched" and invite us to release prospects rather than "lean out".

If you want to make a good impression in your email, you need to sound like a human. Of course, this isn't a sloppy license, but you have to work hard to write the way you speak.

Key takeaways-

3.2 Statement of purpose, Letter of Recommendation, Job Application letter and Resume, Letter of Appointment, Letter of Acceptance of Job Offer, Letter of Appreciations, Letter of Resignation   

Statement of purpose

What is the statement of purpose?

The statement of purpose describes who you are as a student and includes your professional goals and interests, and what you are looking for in your career. The statement of purpose allows the university to quickly understand why you are interested in attending college and how it can support those academic goals.

The statement of purpose includes:

How to write the desired statement

The statement of purpose gives you a good understanding of what experience and professional goals make you stand out from other applicants, while at the same time you attend their college. You have to let them know why you are interested in it.

You can write the desired statement by following the steps below.

Please introduce yourself.

Check the program requirements.

Includes experience and professional achievements.

Discuss your professional goals and interests, and how they relate to the university.

1. Self-introduction

Start your university purpose statement with a self-introduction. Include a brief description of who you are, such as your academic or professional background. Use this area to describe the specific program you are interested in and why. You may include certain life outcomes that have also led to your professional goals. If you have your own membership or qualifications, it's also a good time to include them.

2. Check the program requirements

Some universities require applicants to have specific prerequisites, such as relevant experience, an undergraduate degree, or industry-proven volunteer or work experience. Some universities may also require you to answer a specific question in the desired statement. Review and understand the program requirements in advance and use this information to determine the details to include in this area.

For example, if your program emphasizes volunteer experience, it may be helpful to include the experience of a particular volunteer in this section. If the program requires proven interest in a particular area, it may be helpful to include previous work experience or professional membership within the industry. This not only highlights the specific requirements that the university is most interested in, but also demonstrates its ability to follow instructions.

3. Include experience and professional achievements

Then include specific experience and professional achievements that make you a more competitive candidate. If you haven't done so already, now is the time to include industry experience related to your intended career. You can include volunteer and work experience. This is also a great area to include completed internships and residency in your industry.

4. Discuss your professional goals and interests, and how they relate to the university

Admission to college not only wants to know why you are suitable for their program, but also wants to know that it can help you achieve your professional goals. Discussing your professional goals and interests in your statement of purpose allows you to better understand how college admission fits into your professional plan. This is the area where you include your career goals. It is also a place to include the personal reasons and reasons behind these professional goals.

For example, if you want to be a doctor who specializes in working with children or a lawyer who helps low-income residents, including these is very detailed. Discuss how the education you receive from your target university can help you achieve these professional goals.

You can also use this area to describe certain characteristics of programs that support your career. It is useful to include these details if you want to join a particular professional association within the university or collaborate with a particular research team. This shows not only an interest in the university, but also an interest in the resources directly provided by the university.

Letter of Recommendation

For some jobs, the employer requires a written recommendation. They may even request them as a part of the appliance process. In such cases, applicants are required to submit a letter of recommendation (usually two or three) along with a resume and cover letter.

Other employers may seek reference at a further stage in the hiring process, either at the end of the interview or thereafter.

These testimonials give the recipient a great deal of weight. If you are asked to write it, it is important to include the details to build a strong case for the applicant. If you are reluctant to support the applicant, it is better to decline to write a letter than to write a lukewarm one.

Here's what you need to know to write a positive letter to support job seekers:

What to include in the letter of recommendation

Introduction

The first paragraph of your letter should explain how you know who you are writing. See the nature of your relationship, including your job title and personal job title when you interacted, and whether you oversaw the person you recommend.

It usually includes the length of time you know the person.

The body of the letter

The body of the letter should refer to the skills, qualities, areas of knowledge, and other assets of the person you are recommending. Start by making a list of the strengths you want to convey in your nomination.

Next, create a sentence that shows evidence of your claim. This will increase the reliability of your letter. We provide concrete examples of cases where candidates are observed using the skills emphasized by recruitment managers.

It may consist of projects or roles that successfully apply certain skills. It is particularly compelling to cite the value-added outcomes of an organization and explain the strengths that have allowed that person to produce those outcomes. This is even better if you can quantify a particular contribution of an individual by impressive sales or amount, number, or percentage (eg, Joan grew unprecedented 48% in lead generation in the previous quarter. Led the sales team to realize . ").

Letter closing

In the closing statement, it is very effective to say that you will hire the person again. Or state your belief that the person will be a great addition to the company.

Share contact information

As part of the closing, you can also share your phone number and email address and express your willingness to share additional perspectives on the candidate. That way, potential employers can easily reach out if they have follow-up questions.

Recommendation format

This testimonial template details the typical testimonial format and what to include in each paragraph of the letter.

Writer's name and address

Your name

Job title

The company

Street address

City, state zip code

Date

Salute

Include a salute when writing a personal testimonial (Dr. Williams, Miller, etc.). If you're writing a general letter, don't say "who's involved" or just include a salute.

Paragraph 1-Introduction

The first paragraph of the letter of recommendation explains how you know the purpose of the letter and how you connect with the recommender, how long, and so on.

Paragraph 2 – Details

The second paragraph of the testimonial contains specific information about the person you are writing, such as why you are eligible and what you can contribute. Use multiple paragraphs to provide details as needed. Whenever possible, include specific examples that prove your qualifications.

Paragraph 3 – Summary

This section of the testimonial contains a brief summary of the reasons for recommending the person. Please state the person as "highly recommended", "recommended without reservation", etc.

Paragraph 4 – Conclusion

The last paragraph of the testimonial contains an offer to provide more information. You can include the phone number in this paragraph. Another option is to include your phone number and email address in the Return Address section or in your letter signature.

Letter closing

Finish your letter with a formal letter closing and your name and title. If you mail a hard copy of the letter, please include your signature under the name you entered.

Thank you.

Signature (for hard copy letter)

Writer name

Job title

Employment Recommendation Letter Example and Template

Megan Greene

Sales Director

Acme Incorporated

14 Oak Drive

Anycity, CT 32444

555-222-3333

Mgreene@email.com 

May 26, 2020

Marlene Gray

Domestic Sales Manager

CBI Industries

321 Main Street

Bigtown, NY 12000

Dear Ms.Gray,

I am writing to you regarding Mark Slade, who has applied for the position of sales associate with your company. Mark has worked in my department as a sales associate since graduating with honors last year from University of Connecticut. We hired him after graduation in part due to his outstanding performance as an intern the previous summer.

Mark has been a fantastic addition to my team. He assimilated easily into our department, quickly and thoroughly learning about all of our products, not just those he was responsible for selling. His enthusiasm for his work and his superb communication skills made him an instant asset to the company. Mark exceeded his personal goals for every quarter and even made time to help his peers close particularly difficult sales. Mark is competent and organized, and his positive attitude and sense of humor made him popular among our customers as well as his colleagues.

I believe that Mark has a tremendous amount of potential and would be an outstanding addition to your staff. I would have no reservations about hiring him again and am confident in recommending Mark for employment with your company. If you have any further questions or would like to speak with me personally, please feel free to contact me.

Sincerely,

Megan Greene

Job Application letter and Resume

Job application letter

Job seeking can also be the first important business letter after graduating from college. However, there is always competition within the job market, and future employers will do so from his first impression of the job seeker, from his application. A job application letter is a letter written by a job seeker to a future employer. In fact, employment applications are written to sell your qualities and services to your employer. "

Types of job application letters

There are two types of job application letters: solicited application letters and unsolicited application letters-

Solicited Application Letter:

Solicited application letters are written according to the recruitment or recruitment advertisement. Here the job seeker knows the vacancies and can tailor his application according to the request of the post above. When you submit a requested application, you usually know the qualifications your organization requires. In this case, it highlights the key qualifications and reflects the requirements specified in the ad. You need to be focused on the phase-specific ones of proven skills that are sometimes used in advertising.

Unsolicited application: The unsolicited application is written under the initiative of the writer's own organization. Who is not promoting the recruitment? Unsolicited applications are also referred to as prospecting letters. However, you are more likely to read and draw individual attention in case you write a one-sided letter. You will be noticed by specializing in the needs of your employer and how they can be obtained by hiring you.

A job application letter (also known as a cover letter) may be a letter sent with your resume to provide information about your skills and experience. This letter explains why you have the opportunity to "sell" yourself to your employer and why you are an ideal candidate for that position.

When writing a job application letter, it is imperative that you pay close attention to the format. There is a correct way to format a cover letter. If you deviate from the quality guidelines, the recruitment manager may take you out of consideration.

In fact, the ones that create your job application letter appear to be inferior to the professionals, which can prevent recruitment managers from taking you seriously as a candidate. Before sending, make sure your cover letter is properly formatted and error free.

Tips for writing a job application letter

JOB APPLICATION LETTER FORMAT

Use this formatting information as a guideline when writing your customized application letters, so you recognize what information goes where.3

Contact Information

Name

Address

City, State postal code

Phone Number

Email Address

Date

Employer Contact Information (if you've got it)

Name

Title

Company

Address

City, State postal code

Salutation

Dear Mr./Ms. Last Name, (leave out if you do not have a contact)

Body of Application Letter

The body of your application letter lets the employer know what position you're applying for, why the employer should select you for an interview, and the way you'll follow up. See below for a paragraph-by-paragraph breakdown of the body of the letter.

First Paragraph

The first paragraph of your letter should include information on why you're writing. Mention the job you're applying for and where you found the work listing. Include the name of a mutual contact, if you've got one. You might conclude by briefly and concisely saying why you think you're a perfect candidate for the job.

Middle Paragraph(s)

The next section of your application letter should describe what you've got to offer the employer.

It can be one paragraph; otherwise you can break it up into a few of paragraphs. If the section gets lengthy, you'll use bullet points to break up the text. Remember, you're interpreting your resume, not repeating it.

Mention specifically how your qualifications match the job you're applying for. In this portion of the letter, make your case for your candidacy.

It can be helpful to spend a while researching the company—this knowledge and insight helps you create an informed and persuasive argument for your candidacy.

Use specific examples whenever possible. For instance , if you say that you have many experience working successfully on team projects, provide an example of a time you worked during a group and achieved success.

Final Paragraph

Conclude your application letter by thanking the employer for considering you for the position. Include information on how you'll follow up.

Complimentary Close (examples)

Sincerely,

Signature (for a hard copy letter)

Typed Signature

Job Application Letter Example

Melissa Brown

11 South Street

Harbor View, Maine 04005

555-555-5555

Melissa.brown@email.com

March 5, 2020

Jason Rivera

Human Resources Director

Avery Solutions, Inc.

600 Commerce Way

Harbor View, Maine 04005

Dear Mr. Rivera,

I was excited when my former colleague, Stephanie Taylor, told me that you were hiring for a human Resources Specialist at Avery Solutions.

Stephanie has told me how important teamwork is to your group at Avery, and how much you need an HR Specialist who can slot in with the department and hit the ground running on day one. i believe that i'm the ideal candidate for your team.

In my current job at Smith Group, I created and run our onboarding program, including organizing background checks and new hire orientation. I even have extensive experience in:

• Data reporting/data entry on HRIS software

• Recruiting and hiring processes, including creating job descriptions and postings, screening resumes, and scheduling interviews

• Producing company events, like the annual company-wide picnic (100+ employees from across the country)

I’d like to speak with you about my qualifications and what I can do for your team. I’ve attached my resume for your consideration. Please don’t hesitate to contact me on my cell at 555-555-5555 with questions or to rearrange an interview.

Best regards,

Melissa Brown

Job Application Email Example

Subject Line: George Woo – Editorial Assistant

Dear Ms. Cortez,

I was excited when Ada Wilson told me that you were looking for an editorial assistant with a background in rights and research and a passion for digital media. She suggested that I throw my hat within the ring, and I’d love the chance to inform you more about what I can offer your team.

I’ve interned for Ada’s team for the past three summers, developing extensive experience with the rights and research process. Last year, i used to be instrumental in securing the rights to incorporate Sara Frey’s poems in our digital anthology – a first for an online publisher, according to Ms. Frey’s estate.

I also have:

• Expertise with most popular content management systems, including WordPress

• Analytics knowledge, including expert-level facility with Google Analytics

• A strong work ethic and commitment to meeting deadlines

I hope you’ll reach out at your convenience to inform me more about your team’s goals and wishes for the coming year. You’ll reach me on my cell at 555-123-4566 or via email at George.Woo@email.com.

Best regards,

George Woo

Resume

Your resume or biodata may be a brief record of the applicant's personal information, educational background, professional training, experience, references, and other relevant information. This is a summary of personal and academic accounts. Your resume is considered a formal advertisement for your personal qualifications.

According to BOVEE, THILL, and SCHATZMAN, "CVs are often a structured written summary of private education, employment background, and job qualifications."

"A resume is a document that shows your qualifications and career path," says Murphy and Hildebrand.

Locker defined that "CV can be a compelling summary of qualifications for employment."

Therefore, a resume is a brief description of personal, educational, and employment qualifications. The purpose of your resume is not to tell your readers everything about you, but to be interviewed. In fact, it's a kind of advertising. Today, it's almost traditional to send a resume with a job application letter.

Resume content

The biodata should be properly placed under some headings or subheadings. Contains information on several people from different disciplines. Knowledge is usually presented in the biodata under the following heading-

In conclusion, your resume should include everything related to the job or job you applied for, and exclude irrelevant ones. If your employer only invites your resume, you may want to attach a recent photo.

Different types of resume formats

Chronological resume format

The chronological resume format is the most commonly used format for creating resumes. In this format, work experience and history are listed in chronological order. That is, the latest job is displayed first. Employers and recruiters usually recommend this resume format. This is to prioritize the latest relevant jobs and provide a quick overview of the candidate's work history. Therefore, for different types of resume formats, the chronological resume format is at the top of the list.

When to use the chronological resume format?

The chronological resume format is ideal for professionals and candidates with a consistent work history, with no major gaps between jobs. Use this format if you have a lot of work experience and that experience is directly related to the job you are applying for. Also, there should be no gaps between your different employment.

Disadvantages of chronological resume format

This resume format is not suitable for anyone starting or changing their career. If someone changes jobs frequently, this resume format is also not appropriate

Create your resume online using the Online Resume Maker platform.

Reverse chronological resume format

The reverse chronological resume format is a chronological resume format in which the relevant work experience starts with the latest job and is listed in reverse chronological order in the reverse direction. As mentioned earlier, this type of resume format will not work if there are significant gaps between different employment.

The chronological resume-style structure is categorized as follows:

Chronological Resume format

Functional resume format

A functional resumption format is a type of resumption format that focuses on the skills and abilities of a candidate. With this type of reopening, the employment history is secondary, so there is not much stress on the employment timeline. Therefore, instead of listing work experiences in reverse chronological order, you can list the most relevant skills and responsibilities from past jobs.

When do you use the functional resume format?

It is a skill-based resume format used by freshmen, inexperienced workers, employment gaps, or lack of a clear career path. This is most commonly used by candidates to change jobs.

This resume format is perfect if you want to emphasize a particular skill.

The functional resume format includes the following sections:

Do recruiters hate functional resumption formats?

Functional resume format is not a common type of resume format, and recruiters and recruitment managers are believed to dislike functional resume formats. That is to some extent true. Most hiring managers and hiring managers prefer the reverse chronological format because it gives a good overview of the candidate's career. Functional resumes are created to fill gaps in work experience that make it difficult for recruiters to infer from their resumes. Therefore, this resume format should be used with caution. Ideal for those who change jobs.

Functional resume format

Combination resume format

The combined resume format focuses on both skills and work experience backed by a list of work history in chronological order. This is a combination of reverse chronological resume format and functional resume format. Also known as the hybrid resume format.

It is usually organized into two parts. One is a functional format and the other is an inverse time series format. The functional format emphasizes skills, and the time series format focuses on work history. These two parts can be used interchangeably.

This resume format is great for getting the hiring manager's attention, as candidates can tell a story about themselves by listing related skills and explain how they are best suited for a particular job. .. Use this resume format if you want to list your work experience in detail and let recruitment managers and recruiters know more about you.

When do you use the combined resume format?

Use this resume format if you have a wealth of work experience in addition to highly specialized skills and achievements. It can also be used to apply for senior management.

Disadvantages of combination resume format

The disadvantage of this resume format is that, based on experience, it can exceed the ideal length of one page or one page. Also, as with the functional resume format, the applicant tracking system finds it difficult to read this resume format.

The breakdown of the combination resume format is as follows.

Combination resume format

Targeted resume format

The target resume format is a type of resume format that is shaped and detailed according to the type of job you are applying for. In this resume format, goals, qualifications, skills, work experience, etc. are all written according to job requirements. Compared to other resume formats, it is personalized for a particular job title.

When do you use a targeted resume format?

Use this resume format if your job search is restricted to a particular role. Targeted resumes are more meticulously created before and after a job than a regular resume, so you can get better results. General resumes are more likely to be rejected because they are not tailored to a particular position.

Disadvantages of targeted resume format

The downside of a targeted resume is that it focuses on only one particular position. Not only does it take time, it needs to be as accurate as possible. Do not fill in irrelevant points. Instead, add points that match your company's requirements and position.

To write a targeted resume, you need to read the classified ads carefully to find the relevant resume keywords to include in your resume.

The structure of the target resume format is as follows:

Targeted resume format

Letter of Appointment

The appointment letter is the first document given to a candidate who has been interviewed and selected for a position. This is a confirmation that the person has been appointed to a particular job. This letter is a formal letter issued by the organization in which the candidate is employed. This is a notice given to a specific designation, such as a software professional, auditor, teacher, accountant, designer, or an employee selected for an internship.

The appointment letter consists of the name of the person doing the job, the designated name, the company name, and the date of the appointment. In this article, we'll look at the format of the appointment letter, along with some samples. These samples are provided in words and are simple booking letters that are easy to prepare.

The basic appointment letter consists of name, start date, hire date, place of work, designated name, roles and responsibilities, CTC, working hours, terms of dismissal, amendments and enforcement, leave policy, notice period clause, and more. All terms and conditions must be mentioned comprehensively. Private companies usually have such a booking form. Even public companies send mail to legitimate candidates or provide appointments directly through their website. Recently, the Food Corporation of India (FCI) has announced a letter of appointment for selected candidates for 2020.

A sample letter requesting a business meeting reservation is also available here and can be mailed to interested parties. These request letters can be sent to employees seeking appointments for meetings with company managers and directors, or to clients for business discussions.

Appointment letter format

Each time a company processes a job to hire a job seeker who wants to hire, it must send an application letter to apply for such a job. Selected candidates will be drafted or mailed to the candidate's address by telephone and asked for an interview. After selecting the right candidates for the job, they will be provided with a letter of promise as confirmation of their appointment to the job. This is the format of the word booking letter template.

Appointment Letter Sample: Here are a few sample of appointment letters to be provided to the employee, after he has cleared the interview and selected for the designated profile, whether they have been appointed as a software professional, a teacher, an accountant, etc.

Internship appointment letter

Companies may also offer internships to new students and students who already want to graduate in order to provide knowledge about the organization's work environment. These internships can be as short as 3 months, 6 months, etc., depending on the company's requirements. Interns tend to find out tons through these internships.

Appointment Letter for Job/Employee

The letter to appoint an employee for a particular designation or job is called a job appointment letter. Below is the sample letter for a software professional job.

How do I Write an Appointment Letter?

Writing an appointment letter becomes easy when there is a format available. Hence, here is a format to write the appointment letter, you can follow in general. This template is very useful to write the appointment letter of any kind for general private companies.

Difference between offer letter and appointment letter

When a company is hiring employees for a particular designation, they may send some communications before the position is actually filled. The two most important documents or letters that the company will provide after the hiring process is complete are the offer letter and the appointment letter.

Offer Letter: An offer letter is a letter sent when a company decides to hire an employee for a candidate. This letter contains the job designation and salary provided by the company. We may also mention other benefits and benefits offered by the company after the candidate joins the job. In addition, the offer letter included the date of participation and the place of work. If the company requires other information about the employee, such as a birth certificate, ID card, or professional license, it will be included in the letter. The letter consists of a deadline that the employee must respond to, and if neglected, he / she may lose a candidate for work. The next candidate will then be hired for that position.

Appointment Letter: An appointment letter is a confirmation letter sent to a candidate selected by the company to indicate that they have been assigned to a specific position. This letter usually consists of a designated name, date of hire, place of work, salary agreed upon by both parties, benefits, working hours, working days, and company contractual terms.

The basic difference between an offer letter and an appointment letter is that the candidate must reply to a letter stating that they are accepting the offer letter for the position offered by the company. Candidates will be asked to take a printed copy of the offer letter, sign it and return it by mail or mail. However, appointment letters will only be provided if the candidate accepts the offer letter from the company.

Letter of Acceptance of Job Offer

You have just been offered a new job and have decided to accept the offer. How should we formally accept that position? It is always a good idea to accept a job by sending or providing a written consent to the new employer. Make sure everything you expected is included in the offer and ask about any questions before saying "yes".

Before accepting the offer

You don't have to accept the offer as soon as you receive it. You can ask for time (usually 24 hours), even if you want to accept it. That way, you'll have time to make sure the terms of your offer meet your expectations and get answers to your questions.

How to accept a job

The best way to accept a job is to review the details in writing. Even if you accept the position verbally, it is important to check the terms of employment and the date you start a new job.

Employment letters allow you to show your professionalism and ensure that you are not confused about the exact terms of your offer, such as rewards, vacation time, or benefits. It is also an opportunity to express our gratitude for being offered that position and our enthusiasm for taking on a new role.

What to include in the job acceptance

When you're ready to respond positively, take tips for writing a letter or email confirming your acceptance of the proposal. Your letter can be concise, but it should include:

Advice on creating a job acceptance

Please format the letter correctly. The letter can be sent by email or mail. If you send a hard copy by mail, format the letter as you would any other business letter. Include contact information and phone number, even if you are registered with your employer.

Keep it simple. I want to include all the most important information, but this does not mean that your letter should be long and pulled out.

I express my gratitude. Show how grateful you are for your new job opportunity. It's a good idea to briefly explain why you're particularly excited about working for a company. For example, you may want to contribute to your sales team or share your passion for their mission. Again, this is polite but concise.

Proofreading and editing. I don't want to create last-minute reasons for employers to get jobs back, such as sloppy or non-professional letters.

Examine the letter several times to find all typographical and grammatical errors. It's a good idea to double-check the spelling of the name of the person who provided you the job while you were in it.

Example of a Letter Accepting a Job Offer

Jason Burnett
87 Washington Street
Smithfield, CA 08055
(909) 555-5555
jason.burnett@email.com

August 17, 2020

Mr. Michael Hynes
Director of Human Resources
Smithfield Granite and Stonework
800 Marshall Avenue
Smithfield, CA 08055

Dear Mr. Hynes,

As we discussed on the phone, I am very pleased to accept the position of Advertising Assistant with Smithfield Granite and Stonework. Thank you again for the opportunity. I am eager to make a positive contribution to the company and to work with everyone on the Smithfield team.

As we discussed, my starting salary will be $48,000, and health and life insurance benefits will be provided after 30 days of employment.

I look forward to starting employment on August 31, 2020. If there is any additional information or paperwork you need prior to then, please let me know.

Again, thank you very much.

Handwritten Signature (hard copy letter)

Jason Burnett

Example of an Email Accepting a Job

Here's an example of an email sent to accept a job offer. The email confirms the start date, salary, benefits, and vacation leave.

Subject line: Janet Fieldstone - Job Offer Acceptance 

Dear Mr. Campbell, 

It was wonderful to speak with you on the phone yesterday about the Marketing Director role at ABC Company. I'm thrilled to formally accept this job offer. I'm looking forward to working with you, and the rest of the senior management team at ABC, on charting a new direction for marketing strategy. 

As we discussed, my start date will be May 13, 2020, with an annual salary of $65,000, and three weeks of paid leave annual. This salary does not include company provided health insurance, which is effective on my start date. 

I'm looking forward to seeing you next Monday. Please let me know if there is any paperwork or additional information you need from me beforehand, or if there is any documentation I should bring along on my first day.

I'm always available by email, but feel free to call if that's more convenient (555-555-5555). 

Again, thank you so much for this opportunity. 

Best, 

Janet

Sending an Email to Accept a Job Offer

When sending an email letter, put your name in the subject line (Your Name - Job Offer Acceptance). This helps ensure that your message will be opened and read.

No matter which way you send the letter, make sure to address the letter to the person who offered you the position.

Letter of Appreciations   

Certificate of Appreciation: Certificates of appreciation are used in a variety of office, school and university situations. This is a formal letter from an employee to a senior or manager to support and accomplish the project.

School teachers can also write thank-you letters to students for good grades and good scores on the exam. The employer can write a thank-you letter to the employee for doing a great job. The boss or manager can present it from the boss or manager to provide excellent service to the employee.

I am grateful not only for the good work, but also for the contributions of the employees to the team and the company. Therefore, letters of appreciation play an important role not only in scholars but also in incorporating them. Read on to learn more about Student Certificates, Certificates of Appreciation for Students from Teachers, Certificates of Appreciation Formats for Students, and Examples of Certificates of Appreciation.

Type of thank-you letter

There can be multiple reasons to write a thank-you letter. Such as;

English letter of appreciation format

To write a letter of appreciation, you need to follow a specific format. It's a formal letter, so you need to write it properly and follow it. It should also be noted that the letter should be written carefully. And if someone chooses to write the letter by hand or print it, the quality of the paper should be good.

Address: The writer's address should be in the upper left corner of the letter. The address must be correct for both the sender and the recipient. Must be mentioned with the appropriate city name, state, and pin code. Maintain space between address lines. It also mentions the recipient designation.

Sample letter of appreciation

Below is a sample letter of appreciation to students and various situations that can be used as a reference.

Employee Appreciation Letter format

Letter of Resignation   

What is a resignation?

A resignation is a document that notifies your employer that you are leaving your job. It can formalize your departure from your current employment and write it as a printed letter or email message.

How to write a resignation?

When you quit your job, it's important to resign gracefully and professionally. However, you don't have to include a long description. Keep your letters and emails simple and focus on the facts. Here's what to incorporate within the letter:

Intention to resign: Give your employer appropriate notice, write a formal resignation, and be prepared to proceed before submitting your resignation. Your letter should start with the fact that you have resigned.

Last Day of Employment: The resignation not only states the employee's intention to retire, but also contains information about the last day of employment and other requirements and details. This facilitates the transition of both employers and employees.

Offers to assist in the transition: Often, resignations offer to assist in the transition, whether recruiting or training alternatives. In this way, both employees and employers can leave the situation with a sense of closure, respect and friendship.

Your Contact Information: Include your personal contact information. That way, the corporate can easily get in-tuned with you.

What you should not include in your letter

Resignations are not the right place for employer or colleague complaints or criticisms. Keep it simple, stick to the facts, and don't complain. It is important to leave a positive note as you may need a reference from your employer.

Writing a resignation is a good way to formalize your employer's turnover and see the details of your dismissal. When writing a resignation or email message, it is important to be aware of what you include and what you omit. You don't want to overdo it and share an excessive amount of information together with your upcoming ex-employer.

No matter how much you want to say, it's best to stay on the topic of resignation. Here are some things to consider when notifying you of your resignation:

Set a specific date

Please specify the specific date of departure and do not share or send the letter until you are sure that you are departing.

Check your employer's norms and policies to give you notice. Offer appropriate notifications and offer to assist in training staff to undertake your duties. Even if you're sure your employer will ask you to leave soon.

The exception is when there are personal or work issues that prevent you from staying. Here's why employees may not be notified two weeks in advance:

Don't be negative

You may have worked for the most incompetent or negative boss you can imagine. Don't say anything negative in writing about your boss. Your resignation may not be a confidential document and may be shared within your organization. Perhaps your boss will not forget embarrassment when a future employer conducts a background check, or when you need a reference.

Do not look down on the company or its products and services. Avoid phrases like "I'm moving to an innovator or industry leader" that implies that your current employer is inferior. It's always wise to stay positive, even if you feel negative.

Thank you for giving me the opportunity

Take the opportunity to thank the positive aspects of your organization's experience. Individuals who believe you are grateful to them are more likely to say good things about you. If it's a rewarding experience, think about at least one thing you can say about your boss or company.

Do not use words that make your tenure in your organization unsatisfactory. Your letter is one of the last impressions you make.

If you want to point out a new job as an improvement, emphasize how that position advances your career. For example, you might say, "I'm going to take up the position of district manager so that I can further strengthen the strategic planning skills I learned here."

Omit money and personal feelings

Mentioning a better salary as a reason for you to leave may not be the best choice. If you would like to use the offer as leverage to negotiate more money from your current employer, meet with your manager to discuss the situation. If your needs are not met, make sure you are willing to leave.

Key takeaways:

Reference: