English Communication

Unit - 3

Question Bank

1. What are the guidelines to prepare for group discussions?

Group discussions emphasize process over product. Meaning, the emphasis in a group discussion is on how the participants interact with each other rather than the ultimate outcome of the discussion.

Given below are some guidelines to be kept in mind while preparing for group discussions:

A)    Contents: What you say during a conversation is viewed from two perspectives - complementary and holistic. The participant may have said a lot to GD, but he or she may have deviated from the topic too much, where the content was considered inappropriate without further scrutiny. If the content is relevant to the topic, the panel assesses whether your content management is excessive or in depth, a distinction that we will discuss in more detail in the next few posts.

B) Analytical skills: The panel is confident about your facts, but also likes to see if you can explore anything 'why' and 'how' about a subject matter. This is put to the strongest test in the case study article.

C) Consultation Skills: The panel looks at how you support your position, and how you respond to others, how you can 'strengthen or weaken' the debate, how reasonable you are in your handling of the topic.

D) Organizational Skills: You can have facts, supports, explanations, but are you able to present them in the right order to maximize the impact of your good content? The panel wants to explore this.

E) Communication Skills: You may be able to demonstrate all of the above-mentioned skills, but can you get your point across in a language that is simple (not simple) that they understand, with relevant images that they can understand?

F) Authorship: Are you able to bring to the table an idea of ​​a passage on a topic? Can you look at the problem differently from the other ten participants and suggest a solution? Can you translate a mysterious article in ways that others can? If yes, the panel considers you to be one of the rare personality symptoms.

2.     What are the principles/methodology of conducting group discussions?

A group discussion is a communicative situation that consists of more than two participants who share their views and opinions with other participants. It is an organized way of exchanging information, views and opinions about a problem, issue or topic among the members of a group who share some common objectives.

A group discussion is less formal when compared to meetings as it may have no structured order or specific agenda depending upon the requirement. The leadership is also less directive in group discussions as compared to meetings.

Given below are the basic Principles for conducting group discussions:

1. All members of the group should get a chance to speak about the given topic freely. They must be allowed to express their thoughts, opinions and feelings without restraint and also should be allowed to peruse and finish their thoughts completely without interruptions.
2. All members of the group should be able to hear each other’s ideas and thoughts without any hindrance.
3. Group members should be allowed to test unformed ideas and explore new territories.
4. All members should be able to receive and provide constructive feedback. Feedback could be positive, negative or merely a correction of factual errors but must always be done respectfully.
5. Since the discussion is one a singular topic, there are bound to be arguments and disagreements. Therefore, it must be always kept in mind that the group discussion serves a common purpose that is to inform and educate.
6. A large number of thoughts and ideas should be discussed with different perceptions on them from all members instead of sticking to only facts.
7. No group discussion should be dominated by a single person, all members should be given an equal chance to speak.
8. Group discussions must be thought provoking and inspiring. Members must always feel like they are learning while involved in a group discussion.

3.     What is a dialogue? Explain with the help of an example.

A Dialogue is a collaborative, two-way conversation. The role of the participants is to exchange information and build relationships with others.

For some, dialogue is a focused and intentional conversation, a space of civility and equality in which those who differ may listen and speak together. For others it is a way of being—mindful and creative relating. In dialogue, we seek to set aside fears, preconceptions, the need to win; we take time to hear other voices and possibilities. Dialogue can encompass tensions and paradoxes, and in so doing, new ideas—collective wisdom—may arise.

Below is an example of an informal dialogue:

Michael: That test was long! Four hours! I really don't understand why we should take this test. Are our grade point averages (GPAs) grade not good enough for college?

Charlotte: That test seemed a long way off, didn't it? But since the curriculum of one high school is slightly different from another high school, the SAT exam allows colleges to consider each student equally. Although one student may have taken different classes from another student, all high school students take the same SAT exam.

Michael: I think that's reasonable. Either way, I really hope I don't have to test that again!

Charlotte: It's the same here. Well, we'll just have to wait and see. Schools will be out in a few weeks. Anyway, have you received your letters of recommendation?

Michael: I've already asked Mrs. Smith, and I'm thinking about asking Mr. Johnson. I loved both of their classes and I think they know me better than my other teachers, so hopefully the letters will be well written. What about you?

Charlotte: I asked Mrs. Smith to write me a letter. You know Mr. Lawson? I would like to receive a letter of recommendation from him. I hope he remembers me as I haven't had a study with him since last year. I'm not sure who else I asked.

Michael: At least, we each have at least one book. Mrs. Smith is the best, isn't she? I wish I had another class with her, but this is our last polygamy, and after that we graduated!

Charlotte: I agree. Mrs Smith really enjoys teaching, and that helps her students enjoy learning.

Michael: What colleges are you thinking of applying to? Have you visited other campuses?

Charlotte: I'm still wondering if I should stay close to home or go to adult school. I touched the Stanford campus and the people there were very kind. I visited Notre Dame, the University of Indiana. What about you? Have you learned any other campuses?

Michael: I want to live closer to home so I hope to attend California State University or the University of California.

Charlotte: Which one? There are probably one or the other in major cities.

Michael: Probably UCLA, University of California, Los Angeles or CSULB, California State University, Long Beach. But I'm not too worried about getting into college right now. I'm really worried about this SAT exam right now!

Charlotte: I understand how you feel. However, we will still consider what should be done next. It will be worse if we fall behind and can't make it to college next fall. Have you decided what you should read? I tend to think in English myself.

Michael: English is definitely possible. I was thinking of becoming an English teacher like Mrs. Smith. But I was also looking forward to Biological Science.

Charlotte: Why not? Science and Biological Science are two different fields of study. What can you do with a degree in Biological Science?

Michael: I also wonder if I should follow the drug. It may not be too early to decide, but if I want to become a doctor, the classes I will take as a student of Biological Science can fill many medical school needs. But like I said, it's still too early to find out what it is now. I just hope I get into college!

Charlotte: I don't think you have to worry about getting into college. Anyway, let's keep trying our best!

4.     What are the various techniques for developing interview skills?

Preparing for an interview can be a difficult task, but it’s not impossible. With the help of a few basic interview techniques, it should be fairly simple to crack

Visualizing the Interview:

Visualizing the interview is an excellent way of working out what areas one needs to work on. One should imagine as if they were in a interview where the interviewer is looking at their resume for the first time. One should then imagine the most difficult questions that the interviewer could ask them, e.g. “Why weren’t you more proactive at university?” or “Why has it taken you a whole year to find your first graduate job?”

Then one should try answering these questions. It is also helpful to prepare a format for these answers to be used in an actual interview. Also, one should try to imagine the qualities that the interviewer might be looking for in an ideal candidate. And one should ask themselves, how many of those qualities are possessed by them and how can they be shown in an interview.

Self-Reflection and Selling Oneself:

It’s worth making a list of one's values, interests, strengths and weakness with accompanying examples or evidence to back up each one. One needs to sell these attributes to the interviewer and give examples of times when they have been shown in everyday life.

One also needs to think about why they want the job or position and what you have to offer the organization. What would one change or what ideas would one bring to the role? It might also be worth thinking about one's short-term and long-term career goals.

Asking Questions:

One should not be afraid to ask the interviewer to clarify a question. Questions should also be asked by the interviewee during the interview and not just at the end. The key here is to position oneself so it looks that, whilst they are interested and enthusiastic about the job, they have a sense of their own self-worth. However, it is important that this should not seem as arrogance to the interviewer.

Body Language:

Body language is very important. Slouching with one's arms crossed won’t exactly make them look like a model employee. The head should be straight up and the eyes should meet the interviewer’s line of sight at all times. Making eye contact with the interviewer while speaking to them is almost as important as saying the right words during an interview.

Paying attention:

It’s extremely important to keep one's concentration levels up during the interview and to make sure one listens attentively. Interviewers tend to go on long rants about their organizations but the interviewee must never lose focus and always show the interviewer that he is listening attentively by nodding and smiling.

Speaking correctly:

During an interview the most important thing is to choose one's words carefully. The pronunciation, intonation and syntax must all be appropriate and the words should be spoken as clearly as possible. One should be articulate in expressing one's thoughts and opinions but at the same time it is essential to be cautious of others opinion's and feelings and should try not to hurt them.

Whom to Speak to:

In many cases the interview is conducted by more than one person. One needs to make sure they pay attention to all of the different interviewers. So while answering a question, they should all be given proper attention, so as not to exclude anyone. Although, if an interviewer asks a direct question, it’s important to address the answer solely to them.

5.     What are the 10 most frequently asked questions in interviews? How to tackle them?

Below are the ten most frequently asked questions in interviews:

1. Tell me a little about yourself.
2. What experiences have led you here?
3. Why are you a good fit for this position?
4. What will you bring to our team?
5. What are your strengths and weaknesses?
6. Where do you see yourself in five years?
7. How would your boss describe you?
8. Tell me about your work ethic.
9. Why do you want to work here?
10. What questions do you have for us?

Your answers should always come back to how your experiences and education prepared you to succeed in this job. If a potential boss says, "tell me a little about yourself," you can start with some personal details, but don't lose track of the goal.

Figuring out what you have to offer will help you prepare for most interviews. You need to be able to confidently and competently tell your story: Who you are, what you're about, how you got to where you are, what is important to you and how that aligns with that organization."

Some of these questions may seem to have obvious or simple answers, but it's still essential to practice answering them out loud. But don't overdo it. You shouldn't over-rehearse, which can lead to a robotic feel in an interview.

6.     Describe the most common types of interviews and how to prepare for them.

Here are seven of the most popular interview types, as well as how to prepare for each of them.

1. Traditional Job Interview

A traditional interview is an in-person style of interview held with the hiring a manager of a company for a position within an organization. Be prepared to answer a wide range of questions about your experience and why you're right for the job. In addition to finding out if you have the right experience for the job, they want to see that you're well-prepared, enthusiastic and a good fit for the team.

Research the company and your potential boss so that when they ask why you want to work there, you'll be able to give a thoughtful, engaging answer. Knowing more about the specific types of work will prepare you when they say, "Do you have any questions for us?"

A traditional interview may be the first in a series of interviews. If the hiring manager is impressed by you, they might invite you back for a panel interview, or to meet one-on-one with other people on the team.

2. Behavioral Interviews

Behavioral interviews focus on getting to know who you are, how you think and how you'll act in certain situations. Behavioral interview questions might be broad ("Tell me about a time when you handled a stressful situation at work"), or they might be specific ("You received an email from a client asking an urgent question, but you're unsure of the answer and your boss is on a plane, away from email. What would you do?").

Before your first job interview, get used to talking through your answers to behavioral questions out loud. You'll be better able to stay calm and create a short and sweet scenario that gives the interviewer a peek into your mind and problem-solving abilities.

3. Video Interview

With the advent of technology, video interviews have become increasingly common (for ex. Skype Interviews). Presentation and preparation are vital for video interviews, as the combination of technology and distance means it's easy for issues to arise.

Before a video interview, you should:

     Ask who is going to be on the call.

     Confirm the time and date of the interview and make sure to adjust for different time zones for international interviews.

     Figure out where you'll do the interview. Choose a quiet place with a neutral backdrop and few distractions.

     Do a test-call to check your equipment.

     Print a copy of your resume and cover letter so you can refer to them easily.

While a range of traditional and behavioral interview questions might arise during a video interview, you might also have to answer more questions about location or work style.

Dress professionally, even if it's a phone interview. You don't want to be caught unprepared, and a sharp outfit can bolster your confidence. Dress as if you were walking into their office for an in-person interview. Check out our complete guide to video interviewing for more information.

4. Panel Interview

Panel interviews are the most common type of interviews. You should always ask with whom you'll be meeting. Therefore, if you're interviewing with a group of people (as in the case of a panel interview), you won't find yourself surprised upon arrival.

It is essential to address everyone in the room during a panel interview. Begin your answers by making eye contact with the person who asked the question and then pulling back your scope to make "soft eye contact" with other members of the group. (Learn more about that technique here.)

5. Case Interview

Prevalent in the fields of management consulting and marketing, a case interview presents a prospective employee with a series of questions or scenarios to answer or solve. Most of the time, these questions center on business cases or markets. It's vital to practice for these interviews, as succeeding in a case interview is all about mastering a way of thinking.

Successful case interview candidates are the ones who prepare in advance. If case interviews are common in your field, you'll know it. If you haven't started practicing yet, now's the time to start.

6. Informational Interview

Informational interviews are usually less formal than traditional interviews and most of the times are conducted before you've even applied. It's a chance for you to ask questions about what entry-level jobs are like in the field, learn about possible career trajectories and discuss other aspects of work life with someone in the profession. You can find opportunities for informational interviews through many informal channels such as your university's career office, a parent's friend or a former mentor.

Even though it's not a job interview, you should dress professionally, ask well-prepared questions and make eye contact while the person you're meeting with answers them. Consider asking them about their career trajectory, as well as advice they might have for someone starting in the field. Remember to be considerate of the person's time and not to ask for a job or a more formal interview. An informational interview is an educational and networking opportunity. If the meeting goes well, they may ask for your resume to pass along to a friend or another connection in the field. Bring a few copies with you, just in case.

7. Telephonic Interview

A telephonic interview is a 30-min interview which is usually conducted by a recruiter or the hiring manager. It's used to decide whether or not you are invited for an onsite interview.

You should have a copy of the job description as well as your resume and cover letter handy, in case you need to reference them during your conversation. You'll want to prepare to answer standard interview questions like "Tell me about yourself" and "Why are you interested in the position?" It is imperative that you prepare some questions to ask the interviewer, in case there's time for that kind of interaction.

If you get a call unexpectedly for a phone screen, it's best to let the interviewer know it's not a good time and set up one that gives you an opportunity to prepare and be in a quiet place where you can focus.

7.     What is a monologue? What is a fictional or dramatic monologue? Give an Example.

A monologue is a talk or speech given by a single speaker. In literature and drama, it refers to the speech a character gives in order to reveal his personality, also known as soliloquy.

In fictional literature, an interior monologue is a type of monologue that expresses the thoughts, feelings, and associations that occupy a character’s mind.

In a dramatic monologue - The function of a monologue is to act as a tool to give vent to one’s thoughts. It provides an opportunity for the speaker to use powerful words spoken through their characters. So, the characters can express themselves or their ideas without an obstacle or hindrance. A dramatic monologue is also a convenient device to present different characters and their inner thoughts through verses.

Dramatic Monologue Example from Literature

“My Last Duchess” by Robert Browning

“That’s my last Duchess painted on the wall,

Looking as if she were alive. I call

That piece a wonder, now; Fra Pandolf’s hands

Worked busily a day, and there she stands.

Will’t please you sit and look at her? I said

“Fra Pandolf” by design, for never read

Strangers like you that pictured countenance,

The depth and passion of its earnest glance,

But to myself they turned (since none puts by

The curtain I have drawn for you, but I

And seemed as they would ask me, if they durst,

How such a glance came there; so, not the first

Are you to turn and ask thus.”

This extract is from the famous monologue of a duke. He tells his audience and possibly the father of his new bride, about his last duchess who could not survive his severity. It is a type of psychological monologue which tells the psychological state of mind of the speaker. Browning has exposed the duke’s cruel state of mind through this poem “My Last Duchess.”

8.     What are the main elements of public speaking?

Public speaking can be defined as a presentation which is given in front of a live audience. It is a performance-based art. The goal of public speaking may be to educate, influence or entertain the audience.

Public speakers often implement visual aids such as power-point presentations; relevant objects etc. to get their content across more easily.

Public speaking is different to an online presentation is the sense that an online presentation is made as per the viewer’s discretion whereas public speaking is performed at a specific time and place.

Public speaking consists of five main elements:

1. The source of the message – The speaker
2. The content or information to be delivered – The message
3. To whom the message is addressed – The audience
4. The medium of the message – Speaking
5. The reaction of the audience – The Effect

9.     What are some techniques for practicing public speaking?

Guidelines for practicing public speaking (Do’s and Don’ts):

1. Staying True to Oneself:

Watching other efficient public speakers is a good way to learn and practice but everybody is different. That means that there aren't any rules for what makes an efficient orator. Part of being an authentic orator is knowing the way to be yourself when underneath the spotlight. Acting like yourself instead of trying to imitate somebody else allows you to behave more organically, which may be a boon when attempting to connect with an audience.

2.     Knowing the Purpose of the Speech:

One should always know whether they want to influence, educate or inspire the audience and depending upon that one should decide how to formulate their speech.

3.     Expanding Knowledge Base, Presentation tools and Vocabulary:

Reading about various topics is a great way to expand one’s horizons. ‘Always keep learning’ should be the motto of every public speaker. The speaker should be updated with current affairs and should have a vast vocabulary to incorporate within his speeches. One should also learn how to use electronic slideshows and other presentation tools as they provide an edge to the speech.

4.     Playing to One’s Strengths:

Some people are good at storytelling others are good at using information to influence people. One should find out his strengths and practice them time and time again. The most efficient speakers are ready to effectively identify their strengths and use those strengths as tools to make a presence that's authentic and relatable.

5.     Improvisation:

While speaking it is rare that things go exactly as planned. Therefore, one should practice how to improvise when he fumbles or goes blank. Sometimes the presentation tool may malfunction, a listener may ask a question that the speaker is not prepared to answer or the speaker may simply forget one of their points, in situations like these, improvisation helps to get back on track and prevents the audience from losing interest.

6.     Audience is the Center

The speaker is not the focus of the event, the audience is. All good orates cares more about the audience than themselves. This can be difficult if one has speech anxiety, which tends to fill them with bursts of anxiety and self-consciousness. However, focusing fully on the audience lifts a tremendous burden from your shoulders in terms of worrying about your performance.

One should practice taking the audience’s reactions into notice.

7.     Using Body Language and Gestures:

Body language and gestures say as much as the words themselves. One should practice employing gestures as much as possible while speaking. Smiling and being active in general is useful for keeping the attention of the audience on the speaker.

8.     Recording and Reviewing:

One of the most effective public speaking practice techniques is to record oneself while speaking, preferably video recording. Although few people like their own voice, the audience’s viewpoint is more important. Are you gesturing with your hands too much? Is the intro too long? Should you include a story in the middle, so you hold the audience’s attention? All of these questions are important to answer, and it can be easiest to do so by seeing yourself.

9.     Practicing in front of Friends and Family:

Asking family or friends to be practice audience members is a good way to know where one is going right or going wrong. In most cases, these two groups of people know you better than anyone else in your life. That means that, although you may not want to hear it, they know your bad habits better than anyone.

In addition to your bad habits, your family and friends will also be able to tell you if you don’t quite sound like yourself.

10. What is the significance of public speaking?

It is significant to note that one of the most important rules of public speaking is to know one’s audience. In other words, the speaker must know how to talk to and influence his audience, to know which words will carry more effect, how his audience will react to a certain idea, what is the knowledge base or background of his audience etc.

Below are some reasons why the skill of public speaking is important and should be incorporated in one’s skillset:

1. It is a self-confidence booster. By speaking publicly one can overcome their fear of inferiority.
2. Public speaking improves speaking skills in general allowing one to be comfortable around others.
3. It can help one make an impression and win over crowds in both formal and informal settings.
4. Influential public speaking can motivate others to change or grow.
5. Didactic public speaking can help inform people about various topics and ideas they were previously unfamiliar with.
6. It is one of the most effective ways to get one’s message across large audiences.
7. One is required to speak publicly at some point in their lives. Therefore, it is advisable to hone one’s skill beforehand.
8. It allows one to demonstrate their knowledge and introduce radical ideas.
9. Public speaking helps one garner people’s admiration which can be helpful in one’s career and social life as well.
10. Public speaking can help advance one’s career and social life.