Unit – 4
Word Processing
Q1) Define word processing.
A1) The act of using a machine to build, edit, save, and print documents is referred to as word processing. Specialized software (known as a Word Processor) is used to perform word processing. Microsoft Word is an example of a word processor, but other word processing programmes are still commonly used. Microsoft Works, Open Office Writer, Word Perfect, and Google Drive are only a few examples.
Q2) What are features and role of Word Processing in creation of document?
A2) To manipulate a text document, such as a resume or a journal, word processing software is used. Typing is the most common method of entering text, and the app has facilities for copying, deleting, and formatting. The below are some of the features of word processing software:
To format your pages, you can use a variety of methods in word processing. You can, for example, divide the text into columns, add page numbers, and insert illustrations. Word processing, on the other hand, does not allow you full control over the appearance and sound of your text. You may need to use desktop publishing software to allow you more control over the style of your pages when design becomes necessary.
Word processing software usually has tools that make doing routine tasks simpler. Let's presume you need to deliver a letter to all of your clients informing them of a new strategy. Except for the name and address at the end of the message, the letter is the same for all clients. A mail merge feature allows you to create all of the letters from a single template document and a single template document.
Text editors shouldn't be confused with word processing software. While they do also allow you to create, edit and save text documents, they only work on plain text. Text editors don't use any formatting, such as underlined text or different fonts. Text editors serve a very different purpose from word processing software. They are used to work with files in plain text format, such as source code of computer programs or configuration files of an operating system. An example of a text editor would be Notepad on the Windows platform.
Q3) What is the process of editing documents.
A3) Process of Editing documents are -
1) Editing and Formatting a Document in Microsoft Office Word .
2) Review your spelling and grammar.
3) When typing, the Spelling and Grammar checker in Word highlights typing errors in red and grammatical errors in green.
4) You will also use the checker to find errors if you access an existing folder.
5) The checker will pause at each mistake it notices as it works its way through the text.
6) The Grammar and Spelling dialogue box
7) Double-check the document for errors.
8) Choose and remove text
9) Selecting text using the mouse or keyboard can be done in a variety of ways.
10) Pick some volume of text with the cursor, whether it's a message, a paragraph, or the whole paper.
11) Click in the selection bar, which is the blank space in the left margin where the mouse turns in, to choose a single line or several lines.
12) You may execute a variety of activities after selecting the text, including removing the highlighted text by clicking the Delete key.
13) Slide no.
14) Rearrange text in the paper.
15) The freedom to pass text around inside a document saves time while editing.
16) As opposed to retyping the same volume of content, moving text makes reorganising a document even faster.
17) Text that can be dragged and dropped.
18) Text should be cut, copied, and pasted.
19) Another method for moving text from one place to another is to cut or copy the text and then paste it.
20) Text is removed from its original position when it is cut.
21) It is pasted in a new spot.
22) When you edit, the text remains in its original location, so when you paste, a copy of the text is placed in the current location.
23) The Clipboard stores objects that have been cut or copied.
24) The Clipboard in Word 2003 will hold a limit of 24 objects.
25) Making use of the clipboard.
26) Search for and overwrite text.
27) You may use the Find function to look up a word or phrase in a text.
28) Once you've noticed a word or sentence, you can use the Replace function to instantly modify it.
29) You may choose whether to overwrite any occurrence of the text automatically or just replace certain occurrences.
30) Replace a repeated term with nothing or a space by looking for it and replacing it with nothing or a space.
31) You may also alter the look of the paper by replacing a font, a special character, or the text's appearance (bold, italic, etc.).
32) Use the Find and Replace feature.
33) Adjust the margins, line width, orientation, and indents of the paragraphs.
34) The amount of white space between the form and the edge of the paper is affected by margins.
35) The sum of white space between lines of type is determined by line spacing, which you may adjust using the Line Spacing button on the Formatting toolbar.
36) The spacing of the text between the left and right margins is known as text alignment.
37) Without modifying the margins, paragraph indents shift where text begins and ends on each horizontal axis.
38) The first line of a paragraph is usually indented, but whole paragraphs may be indented for a variety of purposes.
39) The Page Setup dialogue box.
40) Set the margins with the ruler.
41) Adjust the line width.
Q4) Define Data Communication Networking.
A4) A computer network, often known as a data network, is a telecommunications network that allows computers to share data. Data communications refers to the transfer of digital data between two or more computers, and a computer network, also known as a data network, is a telecommunications network that allows computers to exchange data. Cable or wireless media is used to create a physical link between networked computing devices. The Internet is the most well-known computing network.
Q5) What is LAN?
A5) A local area network (LAN) is a data transmission network that connects several terminals or computers within a building or a geographically confined area. The devices' connections may be wired or wireless. Standard LAN technologies include Ethernet, Token Ring, and IEEE 802.11 wireless LAN.
Q6) What is WAN?
A6) A wide-area network (WAN) is a set of local-area networks (LANs) or other networks that connect with one another in its most basic form. A wide-area network (WAN) is basically a set of networks, with the Internet serving as the world's largest WAN.
There are many varieties of WANs available today, each designed for a specific use case that touches almost every area of daily life.
Q7) What are features of word processing in creation of document?
A7) The below are some of the features of word processing software:
7. Paper development, editing, saving, and printing.
8. Text inside a document may be copied, pasted, moved, and deleted.
9. Text formatting includes things like font size, bolding, underlining, and italicising.
10. Table development and editing.
11. Using elements from other applications, such as diagrams or images, to add to your project.
12. Correcting grammatical and spelling errors.