Typing
Q1) Define office stationery.
A1) Stationery, or more precisely office stationery, is a group of products that are used or required to perform office work to complete office work, according to requirements and specifications.
All offices need to maintain specific records, both in the form of filing and in the way and method of information. These records must be submitted for a long period of time and must be entered and stored for a long period of time. This creates or creates the need for office stationery.
Q2) What is Office stationery?
A2) Here, a brief survey and introduction is needed to distinguish between durable goods and consumables. Items such as pins and clips are consumables and will be consumed immediately, but it is unknown when and when the entire packet of purchased clips will be consumed.
Therefore, it remains in the consumables category until the moment it is not consumed. The definition will make the understanding of the subject very clear.
Consumables are items that are used very quickly and in a very short time in the office and cannot be reused.
Durable goods are items that are used all the time and have a very long-lasting shape, shape, and size. These items can be reused, or they are used frequently.
Glue is an item used to paste, paste, or modify something. These items are usually chemicals or are made of chemicals that are used on a particular surface to attach, fix or attach the item.
Therefore, the definitions and descriptions clarify the types of office stationery used in the office on a daily basis.
Q3.Explain the Office stationery types and formats.
A3) The types of stationery and the various types of stationery.
For example, take a piece of paper. The types of treatises are as follows.
1. A4
2. A3
3. B4
4. B3
The following four types of paper are mainly used in all offices. A4 is smaller than A3 and A3 is smaller than A2 size paper. B4 is smaller than B3 and B3 is smaller than B2.
A4 and A3 papers are used primarily in all offices in India. These papers are manufactured and supplied by Gesteter (I) Ltd, JK Papers, Birla Papers and others.
These papers are specially used by the government sector for typing and more. A3 paper is used for typing large documents such as statement charts.
B3 and B4 paper is slightly longer and wider than A4 and A3 paper. These are thicker and slightly denser than A3 and A4 paper. These are basically used for purposes such as Xerox and duplication.
Q4) Write note on Stencil.
A4) There are two types of stencils:
(A) Back cover stencil
(B) Front cover without stencil paper
There is a cover on the back of the back cover stencil. There is a main paper with certain dimensions engraved on the cover, and the center is supported by carbon paper. If you need to duplicate something, insert the stencil into the typewriter and type. If you make a mistake in a word while typing, you can correct it with correction fluid, and you can easily correct the spelling or word.
After entering the whole thing, remove the back cover and insert or insert the stencil into the duplicator to get a duplicate copy. Another type of stencil paper is a coverless stencil. In this case, there is no front cover and carbon paper is attached to the back cover.
Insert it into a scanning machine to scan for duplicates and make them visible on paper. After scanning, insert the carbon paper into the duplicator and pick up the duplicate. The back cover here is peeled off before inserting the paper into the duplicator.
Q5) Define Input and duplication.
A5) Communications drafted or dictated by executives (letters, circulations, reports, etc.) are sent to typing personnel before they are ready for typing or duplication. Typing or duplication can be done by department or centralized in a pool.
Generally, you need to enter at least two copies of each document. A typical standard typewriter can use carbon paper to make up to 10 easy-to-read copies. Electric typewriters can make up to 30 readable copies on carbon paper. If you need many copies of the same document, a duplicator is used. The duplicator can make up to 200 suitable copies from the same original or master. For even more copies, some form of printing press may be used to increase economics.
Q6) What are the two ways to organize your typing work in a large organization?
A6) There are two ways to organize your typing work in a large organization.
(A) Decentralized or departmental input. (B) Central pool for input. Let's elaborate on them.
a) Department typing: Typing work for each department within a department is performed by a unique set of typists which is called Departmental typing.This arrangement has the following advantages and disadvantages:
Advantage:
1) Typists are familiar with the nature of departmental work, so they can work efficiently.
2) Typists can easily query and correct draft discrepancies and errors, saving time.
3) You can give priority to entering emergency letters as needed. Therefore, the delay is eliminated.
4) Department typists foster loyalty to improve morale and efficiency.
Cons: Disadvantages:
1) The workload is unevenly distributed in the office. Typists in some departments can be overloaded with work, while typists in some other departments may not have enough work.
2) Department typing is uneconomical because it requires more typists to be appointed than justified by the total workload of the office.
3) The noise generated by typing interferes with the work of other staff in the department.
b) Centralized typing pool: In this arrangement, all typists in the office are gathered in a "pool" and housed in a separate department or space. Input work for all departments is sent to the pool. A qualified supervisor or senior typist is responsible for assigning and verifying the work of the pool typist. Once entered, the entered document will be returned to the relevant department for signature.
Advantage. : centralized pool placement has the following advantages:
1) Distribute the workload evenly and evenly among the typists.
2) It brings an overall economy of office costs.
3) Guarantee better supervision by qualified supervisors.
4) The pool typists are housed in a separate room, so noise does not interfere with the work of the department.
Disadvantages: Pool placement also has the following disadvantages:
1) "l001 typists have nothing to do with department staff or work." "As a result, they lose their personal interest in work and can affect morale and efficiency.
2) If the work is of a too technical or professional nature, pool typists may face difficulties in dealing with the work. Work is often delayed because typists need to contact the department to correct draft errors and discrepancies.
Q7) Define Typewriter and explain its types.
A7) A typewriter is the most commonly used machine for entering all types of correspondence. There are four main types of typewriters used.
i) Portable typewriter
ii) Standard manual typewriter iii) Standard electric typewriter iv) Automatic typewriter.
i) A portable typewriter is a small, lightweight and compact machine. They incorporate the main features of a standard typewriter, except for facility fatigue. These are commonly used by executives to enter personal or confidential characters.
External communication
ii) The Standard manual typewriter is a larger size with different length carriages for doing different types of work. Keyboards typically have 45 keys that give 90 letters, both alphabetic and numeric. There is an aggregation function required to enter invoices, statistics, etc. As the name implies, the input is done manually. This machine can make up to 10 original copies using carbon paper. A variation of a regular standard typewriter is a variable typewriter. You can type in different styles and sizes
Typeface. Instead of the type carried by a fixed rod, this machine
Interchangeable circular blocks (known as "golf balls") in different sizes and styles. These machines are used to enter sales.
An electric typewriter is a standard machine that runs on electricity. Enter manually to activate the key. The keys are fast and evenly produce the perfect impression. Carriage movement and margin settings are controlled automatically. With carbon paper, you can make up to 30 original copies. It has the advantage of high-speed typing that minimizes typist fatigue.
Automatic typewriters can automatically fill in documents from punched or recorded issues. Same principle is applied as a player piano. The master is prepared by punching the coded text of the characters into a stencil recorded on paper tape or magnetic tape or disc. When you put the master on the machine and turn it on, the characters are automatically entered on the paper at high speed. Entering fast can save labor and costs.
Q8) What is Duplicator?
A8) Duplicate is an alternative to printing. This has the advantage of making multiple copies of the text quickly and economically.
Various types of replication processes and .machines are commonly used in modem offices. The two main types of replication process are:
i) Stencil duplication. Other types of copying processes and machines used include multigraphs, typographic duplicators, and offset lithography. The spirit replication and stencil replication process are described below.
ii) Spiritual duplication: This process is also known as the Hectographed process. This is a cheap and fast process that can be used by staff with little training. In this process, the master is prepared by typing or writing on a sheet of glossy paper lined with Hectographed carbon. This reverses the impression of the text on the back of the paper. When the master comes in pressure with a spirit-moistened replica par, the impression of carbon is
The master melts and leaves a mark on the paper. You can get 300-450 copies from one master.
Hectographed duplicators are usually rotary, but flatbeds are also possible. On rotary machines, secure the master to the drum or cylinder so that the carbon impression is on the outside. As the drum spins, the paper is automatically fed, giving it a lively, moist and impressed copy paper. The machine can be operated manually or electrically. You can make 60 to 150 copies per minute. In the flatbed process, the original text is written on paper with Hectographed ink or entered with Hectographed ribbon or carbon. The paper is then pressed against a flat gelatin surface that impresses and becomes the master. Press a sheet of mentally moistened copy paper against the gelatin beo get a copy.
iii) Stencil replication: In this process, the master is cut on the stencil by hand using a typewriter (with the ribbon removed) or a steel pen. The stencil is made of a fibrous material coated with plastic. The stencil is placed on the machine's inked drum. When the drum rotates, copy paper is sent to and from the drum. I get the impression of the pressure roller. One master stencil is suitable for making 500 to thousands of copies. You can also save it for future use. The stencil duplicator or mimeograph can be operated manually or electrically. Equipped with a self-inking device, the paper is fed automatically. Can produce 60-200 good copies per minute, depending on the type of machine.
Q9) What is Carbon?
A9) These are basically black or blue paper on one side and silver screen cambium on the other. The silver screen side of the paper is inserted into the typewriter facing the typewriter text, along with the paper that gives the impression and print of the typewriter.
The typewriter character and the impression formed of carbon are printed on the screen. India's carbon is GESTETNER, J, to name a few. K. Manufactured by PAPERS, CAMLIN (I) LTD.
Q10) Write note on Erasers.
A10) Erasers are obtained in two formats.
1. Liquid for correction.
2. Whitener to cover spellings and words.
A fluid is a liquid made of a chemical that is sprayed onto a stencil when you enter a problem into the stencil that replicates
The liquid used for spelling or mistyped words forms a very thin layer of the screen, which is microscopic. This is invisible to the normal eye.
After the liquid dries, the screens used in the words and the misspelled spellings also dry. Then enter the correct word on the screen. This is how fluid helps fix stencil paper.
Whitener is commonly known as "Erax". These come with thinner used to fluidize the whitener if it solidifies when in contact with air.
Whitener spreads and dries mistyped characters or mistyped spellings. Once dry, the typewriter will reset the same spaces to retype the word or letter correctly.
Q11) What are the Advantages of Departmental typing?
A11) Department typing: Typing work for each department within a department is performed by a unique set of typists which is called Departmental typing.This arrangement has the following advantages and disadvantages:
Advantage:
1) Typists are familiar with the nature of departmental work, so they can work efficiently.
2) Typists can easily query and correct draft discrepancies and errors, saving time.
3) You can give priority to entering emergency letters as needed. Therefore, the delay is eliminated.
4) Department typists foster loyalty to improve morale and efficiency.
Q12) Write note on disavanatges of Pool placement.
A12) Pool placement also has the following disadvantages:
1) "l001 typists have nothing to do with department staff or work." "As a result, they lose their personal interest in work and can affect morale and efficiency.
2) If the work is of a too technical or professional nature, pool typists may face difficulties in dealing with the work. Work is often delayed because typists need to contact the department to correct draft errors and discrepancies.
Q13) What is Typewriter?
A13) A typewriter is the most commonly used machine for entering all types of correspondence. There are four main types of typewriters used. i) Portable typewriter
ii) Standard manual typewriter iii) Standard electric typewriter iv) Automatic typewriter.
i) A portable typewriter is a small, lightweight and compact machine. They incorporate the main features of a standard typewriter, except for facility fatigue. These are commonly used by executives to enter personal or confidential characters.
External communication
ii) The Standard manual typewriter is a larger size with different length carriages for doing different types of work. Keyboards typically have 45 keys that give 90 letters, both alphabetic and numeric. There is an aggregation function required to enter invoices, statistics, etc. As the name implies, the input is done manually. This machine can make up to 10 original copies using carbon paper. A variation of a regular standard typewriter is a variable typewriter. You can type in different styles and sizes.
Q14) Define Typeface.
A14) Interchangeable circular blocks (known as "golf balls") in different sizes and styles. These machines are used to enter sales.
An electric typewriter is a standard machine that runs on electricity. Enter manually to activate the key. The keys are fast and evenly produce the perfect impression. Carriage movement and margin settings are controlled automatically. With carbon paper, you can make up to 30 original copies. It has the advantage of high-speed typing that minimizes typist fatigue.
Automatic typewriters can automatically fill in documents from punched or recorded issues. Same principle is applied as a player piano. The master is prepared by punching the coded text of the characters into a stencil recorded on paper tape or magnetic tape or disc. When you put the master on the machine and turn it on, the characters are automatically entered on the paper at high speed. Entering fast can save labor and costs.
Q15) Define Centralized typing pool with its advantages.
A15) In this arrangement, all typists in the office are gathered in a "pool" and housed in a separate department or space. Input work for all departments is sent to the pool. A qualified supervisor or senior typist is responsible for assigning and verifying the work of the pool typist. Once entered, the entered document will be returned to the relevant department for signature.
Advantage. : centralized pool placement has the following advantages:
1) Distribute the workload evenly and evenly among the typists.
2) It brings an overall economy of office costs.
3) Guarantee better supervision by qualified supervisors.
4) The pool typists are housed in a separate room, so noise does not interfere with the work of the department.