undefined | unit 2 preparing presentation

UNIT II

Preparing Presentations

Q1) What are the advantages of Microsoft PowerPoint?

A1) Microsoft Power Point helps organizations organize their content in a visual format, such as adding charts, objects, posters, and visuals.

Q2) Explain about Microsoft PowerPoint.

A2) PowerPoint is part of Microsoft Office and is used to create slides for presentations. Includes slideshow presentation. By combining graphics and text, you can display the content more attractively.

Q3) How can we create a video in PowerPoint?

A3) Click File tab-> Export-> Create Video

After clicking the Create Video option, select Video Quality

After saving PowerPoint, the recorded video will be saved in .MP4 format.

Q4) How to move items on the slide?

A4) Select Object-> Animation tab-> Add Animation-> Select Motion Path.

Q5) What's a trigger within the context of animation?

A5) The action that is performed on the slide when clicked.

Animation tab-> Advanced Animation group-> Trigger

Q6) What is a PowerPoint distribution master?

A6) In addition to creating and editing notes in Note View, you can also add speaker notes and work with slide content at the same time. The Handout Master contains format information.

Q7) What is the purpose of the PowerPoint section?

A7) We can organize your slides into sections. If you have a large number of slides, you can group the slides into sections.

Q8) Is it possible to record screens in PowerPoint Presentation 2016?

A8) Yes, it is possible. [Insert] tab-> [Media Group]-> [Screen Recording]

Q9) How do we password protect your PowerPoint presentations?

A9) File tab-> Info-> Protect Presentation-> Password Encrypt.

Enter your password and click OK.

Q10) What is the purpose of Document Inspector in PowerPoint?

A10) You can use the Document Inspector to remove certain personal information or some hidden properties that may be automatically added to your files.

Q11) Is it possible to create an animation of an object in PowerPoint?

A11) Yes, we can animate photos, tables, shapes, text and other objects. We can show, hide, or move effects on the object.

Q12) Why do we need to use animation in PowerPoint?

A12) We need Animation as:

Improves the appearance of slides.

To make PowerPoint presentations more dynamic.

You can also add sounds to enhance the power of your animation effects.

Q13) What is a PowerPoint live presentation?

A13) Presenters must have a Microsoft 365 subscription to use live presentations, but not an audience subscription. Live presentations allow the audience to look at the presentation on their device and skim live subtitles in their preferred language.

Q14) How do you present your presentation online?

A14) Present your presentation online:

File-> Share-> Present online

Select Enable remote viewer to download presentation

Click the Present Online option

Q15) How do you record your presentation?

A15) Click Slideshow-> Setup Group-> Record Slideshow

Q16) Explain how to make a successful business presentation?

A16)

Communicate information neatly.

Avoid all uppercase letters and flashy fonts.

Use contrasting colors for text and background.

Limit the number of slides.

Use charts, graphics and slide designs.

Q17.) What is the memo pane?

A17) Using the memo pane – You can place supplemental information that does not appear on the slides during the presentation.

Q18) What is a PowerPoint action button?

A18) Action buttons can be placed on a single slide or multiple slides. A mouse click / mouse hover action is performed.

Q19) How do we use the action button?

A19) You will see the Action Buttons-Insert tab-> Shape-> Action Buttons.

Provide a hyperlink / run program / run macro, or click an action button to perform a sound action.

Q20) How do you change the PowerPoint theme?

A20) [Design] tab-> Change theme.

Q21) How do we set a password in PowerPoint 2013?

A21) To set a password in PowerPoint-

Go to File> Click Info.

Click Protect Presentation.

Click the Password Encrypt option, if any.

After entering the password, press "OK".

You will now be prompted to re-enter your password.

Okay finished.

Q22) How do we view my presentation online in PowerPoint 2013?

A22) To view an online presentation in PowerPoint-

Click File> Share> View Online.

Select the option to select the Allow remote viewers to download presentations check box.

Click Present Online.

Copy the link or email it to send the meeting invitation to attendees.

To end the slideshow, press ESC and click End Online Presentation to end the presentation.

Q23) What was the last action performed in PowerPoint 2013 and the shortcut key to move the mouse insertion point to the next panel?

A23)

a. Shortcut key for the last action performed: F4

b. Shortcut key to move the mouse insertion point to the next panel: F6

Q24) How to record a slideshow in PowerPoint?

A24) To record a slideshow in PowerPoint-

Click the slideshow tab and find the setup group.

Click the Record Slideshow drop-down arrow. Select either "Start recording from current slide" or "Start recording from scratch".

A dialog box will appear, select the desired option "Selection and Animation Timing", the second option is "Narration and Laser Pointer", and click the "Start Recording" option.

The presentation opens in full screen as soon as you click Start Recording

When you're ready to run the slideshow and move on to the next slide, click the Next button, which is represented by the arrow on the Recording Toolbar.

Q25) How to make a video in PowerPoint?

A25)

Select the File tab.

Select Export and click Create Video to see the video export options on the right.

Click the drop-down arrow next to Computer and HD Display for video size and quality.

Select an option depending on whether you want to record the narration.

Click Create Video to save the video in power point.

Q26) How can we play music while running a slideshow in PowerPoint?

A26) Download or save music to your PC's hard drive and upload it to PowerPoint from there.

On the main menu of the Insert tab, click Audio, then click PC Audio.

Find the music file and double click.

Click Play in Background under the Play tab.

Q27) How do we use the eyedropper tool in PowerPoint 2013?

A27) The eyedropper function is useful for matching the color of the text to the slide.

Click inside the created text box, and on the Home tab, select the font color icon in the navigation bar. In the drop-down menu, click "Eyedropper" at the bottom.

Select the eyedropper option on the part of the image you want to color and click on it. The font color changes.

Q28) How to combine shapes in PowerPoint 2013?

A28) To combine two shapes in PowerPoint 2013-

Go to the Insert tab.

When you see the Shapes button, click on it.

Please select the required shape.

Repeat the same steps again to add a second shape to your slide.

Select two shapes.

Go to the Format tab.

Click the small icon available and select options such as Join, Join. Here, use the Join option to join the shapes.

Q29) How to copy slide master from one presentation to another in PowerPoint 2013?

A29)

Open both the presentation you want to copy and the location you want to copy.

On the View tab, in the presentation that contains the slide master you want to copy, click Slide Master.

In the slide thumbnail panel, right-click the slide master and click Copy.

On the View tab, click Slide Master.

In the thumbnail panel, right-click on the slide master and run one.

When you're done, click Close Master View on the Slider Master tab.

Q30) Can PowerPoint 2013 create PowerPoint slides as PDF files?

A30) To convert PowerPoint slides to PDF files

File-> Export-> Create PDF / XPS document. Click the [Create PDF / XPS] button

Q31) How can someone check the compatibility check when sharing a PowerPoint 2013 slide with an earlier or older version?

A31) If you want to share or submit PowerPoint Slide 2013 with an older version and check the compatibility test, go to File> Info> Check for Problems> Check for Compatibility. This tool will tell you which new features are not compatible with older versions.

Q32) How can we able to rehearse the timing of the slideshow in PowerPoint 2013?

A32) To set up or rehearse a slideshow-

Select the Slideshow tab and find the Setup group.

Click the rehearsal timing icon on the ribbon to ascertain the complete screen of the presentation.

You can start rehearsing your PowerPoint presentation. The timing of the presentation is recorded by the rehearsal time.

Click subsequent arrow on the recording toolbar to maneuver to subsequent slide.

At the top of the presentation, PowerPoint closes the complete screen view and eventually shows the entire timing of the presentation.

Q33) How do we modify the effect start options?

A33) To change the effect,

Start option.

Select an impact from the animation pane. A dropdown arrow will appear next to the effect.

Click the drop-down arrow to ascertain three options.

Click to start out: Click the mouse to start the effect.

Start from the front: Start the effect at an equivalent time as before.

Start before: The effect starts when the previous effect ends.

Q34) What is the way to embed a graph from Excel to PowerPoint?

A34) To embed a graph from Excel to PowerPoint-

Go to the Insert tab.

In the Text group, click the thing command.

When the panel appears, select Create from File and click on Browse.

Select the Excel file and click on Insert.

If you would like to link the info to an Excel graph, select the check box next to Link to File. this may automatically update the chart whenever changes are made to the Excel chart.

Click okay to see the graph in your presentation.

Q35) How do we record a slideshow?

A35) The slideshow recording options are almost like the rehearsal time feature, but are more comprehensive and you'll use the slideshow recording to incorporate presentation narration.

In the main menu, click the Slideshow tab and find the Setup group

Click Record Slideshow from the dropdown.

You can now select either the beginning Recording From First or Start Recording From Current Slide option.

Checkboxes will appear posing for "Slide and Animation Timing" and "Narration and Laser Point". If there's a checkbox, click the choice and click on Start Recording

When you have finished recording the primary slide, you'll click subsequent button on the recording toolbar within the upper left corner or use the proper arrow key to maneuver to the recording of subsequent slide.

Q36) How to customize slide PowerPoint 2013?

A36) To customize your slides, first open a replacement PowerPoint slide

Select a topic from the planning menu. Once you've selected a slide theme, you'll click variations to vary the design of your slides.

You can use customization options to vary the colour of the slides. this feature gives you various options for customizing your slides to your liking.

You can also click on the text to customize the text box and you'll be presented with text customization options

Q37) How can we use Document Inspector and what's its role in PowerPoint presentations?

A37) You can use the Document Inspector feature to get rid of certain personal information which will be automatically added to your files.

Click the File tab below the backstage view

In the Info panel, click Check for Issues and choose Inspect Document from the menu.

The Document Inspector is displayed. Select or clear the check box, counting on the content you would like to see, then click Check.

If there's an opportunity of sensitive data, the test result will show an exclamation point and a Delete All button to get rid of the sensitive data.

Q38) How am i able to protect my presentation in PowerPoint 2013?

A38) To protect your presentation in PowerPoint 2013-

Click File to travel to the backstage view.

In the information panel, click the Protect Presentation command.

In the menu, select the choice that most accurately fits your needs.

When marked as final, a pop-up box appears asking you to save lots of the document as final.

Click OK and you'll see another pop-up box confirming that the document was saved because the final version.

Q39) How do we insert a web video into PowerPoint?

A39) To insert online video into PowerPoint-

Move to insert.

At the top of the Insert menu, once you see the Video option, click thereon.

You can upload the video by clicking on the web video.

You can upload videos from your Facebook account by clicking the Facebook icon.

Q40) How do we crop a video in PowerPoint?

A40) PowerPoint has trim options to figure on specific parts of the video or to get rid of parts of the video. The Playback tab has several options that you simply can use to edit your video.

Select the video you would like to crop and click on the Playback tab on the ribbon.

Click the Crop Video command.

A panel is displayed. Use the green handle to line the beginning time and therefore the red handle to line the top time.

Click the Play button to preview the video.

Click OK once you have finished trimming the video.

Q41) How do we add bookmarks to videos in PowerPoint?

A41) To add a bookmark to your video-

Click on the timeline to seek out the specified a part of the video.

Click the Add Bookmark command from the Playback tab.

Bookmarks are displayed on the timeline. Click on a bookmark to leap thereto location.

Q42) How can we customize the slide layout?

A42) To customize the slide layout-

Go to slide master view.

Find and choose the layout you would like within the left navigation panel. Hover your mouse over each layout to ascertain which slides are currently using that layout in your presentation.

The background graphic could also be hidden in some layouts. to point out this graphic, clear the check box next to cover background graphic.

You can also add, remove, or delete objects as required.

When you're finished, click the Close Master View command on the Slide Master tab.

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